Wildlife Admission & Registration

The Wildlife Admission module is the core of WildTrack360, providing comprehensive tracking of every animal from rescue through to release or other outcomes.

Overview

The Wildlife Admission Register serves as the primary record-keeping system for all animals in care. It captures detailed information required for compliance with Australian wildlife rehabilitation codes of practice.

Key Features

📝 Comprehensive Data Capture

The admission system records all essential information:

• Animal Identification

  • Unique ID (auto-generated)
  • Given name (optional)
  • Species (common and scientific names)
  • Sex determination
  • Age classification (Juvenile, Adult, Unknown)
  • Estimated date of birth

• Rescue Information

  • Date and time found
  • Rescue location (address)
  • GPS coordinates (automatic capture available)
  • Circumstances of rescue
  • Initial condition assessment
  • Person who found the animal
  • Transport details

• Care Assignment

  • Primary carer allocation
  • Secondary/backup carers
  • Specialization requirements
  • Housing location

📍 Location Tracking

WildTrack360 includes advanced location features:

• GPS Coordinate Capture: Automatic location detection for rescue sites
• Map Integration: Visual display of rescue and release locations with Google Maps
• Automatic Address Population: Drop a pin on the map and street address, suburb, and postcode are automatically filled
• Distance Calculations: Automatic compliance checking for release distances
• Location History: Track all movements and transfers
• Release Location Tracking: Automatic capture of release addresses when marking animals as released
• OpenStreetMap Integration: Reverse geocoding for accurate address extraction

📊 Status Management

Track the current status of each animal:

• In Care: Currently receiving treatment
• Released: Successfully returned to wild
• Transferred: Moved to another facility
• Deceased: Natural death or euthanasia
• Escaped: Unplanned departure
• Permanent Care: Unable to be released

Data Fields Reference

Core Animal Information

Field	Type	Required	Description
ID	String	Yes	Auto-generated unique identifier
Name	String	Yes	Given name for identification
Species	String	Yes	Common species name (dropdown selection)
Sex	Enum	No	Male, Female, Unknown
Age Class	Enum	No	Neonate, Juvenile, Adult, Geriatric, Unknown
Age	String	No	Specific age (e.g., "6 months", "2 years")
Date of Birth	Date	No	Actual or estimated DOB

Admission Details

Field	Type	Required	Description
Date Found	Date	Yes	When animal was discovered
Status	Enum	Yes	Admitted, In Care, Ready for Release, Released, Deceased, Transferred
Carer	String	No	Assigned carer (dropdown selection)
Rescue Location	String	Yes	Address selected via map interface
GPS Coordinates	Object	Yes	Automatically captured latitude and longitude
Rescue Address	String	Auto	Street address (auto-populated from map)
Rescue Suburb	String	Auto	Suburb/town (auto-populated from map)
Rescue Postcode	String	Auto	Postcode (auto-populated from map)

NSW-Specific Fields (Jurisdiction: NSW only)

Field	Type	Required	Description
Encounter Type	Enum	Yes (NSW)	70+ DCCEEW categories grouped by type
Initial Weight	Number	No	Weight in grams at admission
Animal Condition	Enum	No	Good, Fair, Poor, Emaciated, Moribund
Pouch Condition	Enum	No	15 developmental stages for marsupials
Fate/Outcome	Enum	No	30+ NSW-specific outcome options
Mark/Band/Microchip	String	No	Identification number if applicable

Additional Information

Note: Medical information such as injury details, veterinary assessments, treatment plans, and medications are managed through separate care records after the initial admission. The admission form focuses on capturing essential identification and rescue information to quickly get the animal into the system.

Status Management

The system tracks animal status through the following stages:

Status	Description
Admitted	Initial entry into the system
In Care	Currently receiving treatment (default)
Ready for Release	Cleared for return to wild
Released	Successfully returned to wild
Deceased	Natural death or euthanasia
Transferred	Moved to another facility

Note: Detailed outcome information including release locations, death causes, and necropsy reports are managed through separate outcome recording after the initial admission.

Compliance Features

Compliance Information Notice

The compliance features described below are based on our understanding of requirements at the time of implementation. Regulations may have changed. Always verify current requirements with official sources. We take no responsibility for compliance violations resulting from reliance on this information.

ACT Requirements

• ✅ Maintains register as per Section 7.1.1
• ✅ Searchable and filterable (Section 7.1.2)
• ✅ Export to CSV and PDF (Section 7.1.3)
• ✅ 3-year retention period enforced
• ✅ Release distance tracking (10km minimum)

NSW Requirements

• ✅ Individual animal records (Section 14.1.1)
• ✅ Transfer record management (Section 14.1.2)
• ✅ Disease outbreak reporting (Section 14.1.3)
• ✅ Comprehensive rescue information (Section 14.2.1)
• ✅ Veterinary assessment tracking (Section 14.2.2)
• ✅ DCCEEW encounter type categorization (70+ types)
• ✅ Initial weight recording in grams
• ✅ Animal condition assessment (5 levels)
• ✅ Pouch condition for marsupials (15 stages)
• ✅ Fate/outcome tracking (30+ NSW options)
• ✅ Structured address capture (street, suburb, postcode)
• ✅ Automatic address extraction from map coordinates

Search and Filter Capabilities

The admission register provides powerful search and filtering:

Search Options

• Quick Search: Search by ID, name, or species
• Advanced Search: Multiple criteria combinations
• Date Range: Filter by admission or outcome dates
• Geographic Search: Find animals by location radius

Filter Options

• Status: Current status of animals
• Species: Single or multiple species
• Carer: Animals assigned to specific carers
• Age Class: Juvenile, Adult, or Unknown
• Outcome: Released, Deceased, etc.
• Time Period: Last 7/30/90 days or custom

Export and Reporting

Export wildlife register data on-demand:

Available Export Formats

• CSV: Download complete register data for spreadsheet analysis
• PDF: Generate formatted report with summary statistics

Exported Data Includes

• Animal ID, name, and species
• Sex and age classification
• Rescue location and date
• Assigned carer
• Current status
• Summary statistics (total animals, in care, released, deceased)

Note: Reports must be manually generated and exported. The system does not provide automated scheduled reporting.

Best Practices

Data Entry

1. Complete all required fields at time of admission
2. Use GPS coordinates when available for accuracy
3. Update status promptly when changes occur
4. Document all treatments in care records
5. Photograph injuries for documentation

Record Management

1. Regular updates: Keep information current
2. Verify data: Double-check species and locations
3. Backup regularly: Export data weekly
4. Archive completed: Move old records appropriately
5. Maintain privacy: Protect finder information

Compliance

1. Follow jurisdiction requirements for your area
2. Manually export reports at required intervals (monthly/quarterly)
3. Retain records for required period (2-3 years)
4. Submit exported reports to authorities as required
5. Document incidents thoroughly

Integration with Other Modules

The Wildlife Admission module integrates seamlessly with:

• Asset Management: Track equipment used
• Species Management: Access care protocols
• Incident Reporting: Link related incidents
• Daily Operations: Schedule care tasks
• Compliance Tracking: Monitor requirements

Tips for Efficient Use

Quick Admission Process

1. Use the Quick Add button for rapid entry
2. Save as draft if information is incomplete
3. Clone similar records for multiple animals
4. Use templates for common scenarios

Bulk Operations

• Import CSV: Add multiple records at once
• Bulk status update: Change multiple animals
• Mass assignment: Reassign carers in bulk
• Batch export: Generate multiple reports